Job Description

The Home Builders Association of Greater Baton Rouge is seeking a highly organized, detail-oriented, and service-driven Administrative Assistant to support daily operations as well as our events. This role is essential to ensuring the smooth functioning of the office and providing professional support to staff, leadership, and association members.

The ideal candidate is proactive, tech-savvy, customer-service oriented, and comfortable managing a variety of administrative and marketing-related tasks in a fast-paced environment.

Key Responsibilities:

• Answer and direct incoming phone calls in a professional and friendly manner
• Provide general administrative support to staff and leadership
• Maintain office organization and supplies
• Run office errands as needed
• Assist with logistics for board meetings, committee meetings, and association events
• Prepare and set up conference rooms for meetings and events
• Print and assemble board packets and meeting materials
• Order and coordinate catering or lunches for meetings
• Create marketing materials using Canva
• Utilize GrowthZone for member management, communications, and reporting
• Support administrative workflows using Microsoft Word and Excel

Qualifications & Skills:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative experience (association or nonprofit experience preferred)
• Strong customer service and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with MailChimp or similar email marketing platforms
• Strong organizational skills with excellent attention to detail
• Ability to multitask and prioritize in a dynamic office environment
• Professional demeanor and positive attitude
• Experience with GrowthZone is a plus

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