Job Description

Capstone Partners is seeking an organized and service-oriented Administrative Assistant & Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.

Key Responsibilities

• Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
• Answer, screen, and route incoming calls efficiently
• Manage visitor flow, including identifying needs and directing or escorting guests appropriately
• Maintain a clean, organized, and polished reception and common areas
• Coordinate meetings, conference rooms, and Zoom sessions across teams
• Support internal scheduling needs and ensure seamless meeting execution
• Troubleshoot basic meeting and Zoom technology as needed
• Manage incoming and outgoing mail, packages, and deliveries
• Oversee day-to-day front-of-house operations to ensure smooth office functionality
• Support general office management needs and logistics
• Provide administrative support including data entry, document preparation, filing, etc.
• Assist with special projects and cross-functional initiatives
• Support various departments as needed

Qualifications & Skills

• Bachelor’s degree or equivalent professional experience
• 1–3+ years of experience in an administrative, receptionist, or office support role preferred
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Advanced Excel skills preferred
• Experience with Salesforce or similar CRM platforms preferred
• Data management experience strongly preferred
• Exceptional organizational and time-management skills with the ability to multitask
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Friendly, polished, and client-service-oriented demeanor
• Self-starter with a strong willingness to learn and grow
• Ability to pass a background check

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 30 pounds as needed.

Salary & Benefits

• Annual salary: $50,000 – $60,000, commensurate with experience

Comprehensive benefits package, including:

• Medical, dental, vision, and life insurance
• Company-paid short-term and long-term disability
• 401(k) with 5% company match

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