Corporate Travel Specialist Job at AppleOne Employment Services, Rochester, NY

SGgwRmVOZXhCZTZKRW1HQ3lFRVZkN3ZlUHc9PQ==
  • AppleOne Employment Services
  • Rochester, NY

Job Description

Duties

  • Monitors travel department shared mailbox and respond to traveler questions and requests for assistance
  • Works with travelers to provide day to day guidance and raise awareness of travel policy. Maintains knowledge of travel policy
  • Assists in the preparation of regularly scheduled reports
  • Provides back up to the Travel Technology Analyst for monthly reconciliation of Amex CTA billing
  • Perform light office duties: Data entry, ordering supplies etc

Skills

  • Proficient in Microsoft Office products including MS Word, Excel and Power Point
  • Strong oral and written communication skills
  • Technology/technical aptitude
  • Analytical and data reporting skills

Experience

  • A minimum of 5 years’ Travel Industry experience required
  • Travel Agency or Corporate Travel preferred

Task

Culture Shaping

  • Update master spreadsheet with changes
  • Respond to email requests (confirm process)
  • CVENT - Remove person from CVENT and Add to New Event – send registration
  • Connect with Culture Shaping Team / Admin w/ important changes/questions
  • New Meeting Request Validation

Meeting Request Validation

  • Review new requests as they come in
  • Confirm all data elements are included, including Participant List
  • Reach out to requestor for any clarifying data needs
  • CVENT - Update event info to ensure the form is complete
  • Work with Julie to review current capacity and allocate to meeting planner in CVENT

Meeting Planning Administrative Support

  • Route contracts for signature
  • CVENT - Use travel confirmation templates to send Confirmation to attendees
  • Assemble Executive Level Itineraries, in a timely manner
  • Assist in execution of regular reports

Office Administration Assistance

  • Shipping assistance
  • Invoice tracking – ensure bills are being paid in timely fashion
  • Provides back up to the Travel Technology Analyst for monthly reconciliation of Amex CTA billing

BONUS: Project Management Support

  • Monitor and track progress on Meetings & Events
  • Manage Budgets for Top 20 Meetings & Events
  • Gather AI assistant notes and track Next Steps

Job Tags

Work at office

Similar Jobs

Private Company

Flight Attendant Job at Private Company

 ...standards of safety, service excellence, and confidentiality aboard flights transporting heads of state, senior government officials,...  ...equivalent). Minimum 35 years of experience in VIP, VVIP, corporate jet, or first-class commercial aviation. Experience working... 

Blyss Journeys

Remote Travel Experience Coordinator Job at Blyss Journeys

 ...As a Remote Travel Experience Coordinator you will be responsible for creating personalized adults-only travel experiences designed around each clients unique interests preferences and lifestyle. This remote opportunity focuses on planning elevated getaways such as luxury... 

Addison Group

Customer Experience Admin Job at Addison Group

 ...Experience Administrator Location (city, state): Oak Brook, IL (Hybrid) Industry: Financial Services / Fleet Management Pay: $20$26 per hour Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is... 

Ice Express (Ice Distributor - Houston, TX)

Dispatcher Job at Ice Express (Ice Distributor - Houston, TX)

 ...Now Hiring: Distribution Dispatcher (Full-Time) Ice Express Ice Express is seeking a highly organized, fast-paced Distribution Dispatcher to join our growing team. We operate 7 days a week with multiple trucks, drivers, and high call volume-this role is critical... 

General Dynamics Information Technology

Scientific Research Associate Job at General Dynamics Information Technology

 ...drive research efforts using nonanimal approaches and other innovative technologies to advance human-centered research across NIH. GDIT is your place to contribute to challenging health science projects and advance your career. Your work will support and promote NAMs...