Job Description

Hiring !!

• Job Title: Department Assistant
• Location: Kansas City, MO
• Duration: 11-Month Contract-to-Hire

We are seeking a Department Assistant to support a fast-paced team in Kansas City, MO . This role is ideal for an organized, proactive administrative professional who enjoys supporting leadership, coordinating events, and helping teams stay efficient and productive.

This is an 11-month contract-to-hire opportunity with strong potential for long-term employment.

Key Responsibilities

• Support planning and coordination of internal and external meetings, events, and training sessions
• Prepare expense reports for leadership
• Assist with presentations, meeting notes, reports, and data tables using Microsoft Office tools
• Coordinate client event ticket distribution and tracking
• Provide project support including tracking unbilled items, A/R, and assisting with project closeouts
• Monitor department expenditures to ensure activities remain within budget
• Manage department communications , including meeting agendas, minutes, and internal updates
• Coordinate new hire onboarding activities
• Submit and track facilities and IT support requests
• Provide logistical support for training sessions and internal initiatives
• Maintain procedures and assist with process improvements

Qualifications

• High School Diploma or GED required
• Previous administrative or office support experience preferred
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Experience with project financial software such as Ecosys is a strong plus
• Strong organizational, multitasking, and communication skills
• High level of attention to detail and reliability
• Ability to work independently and manage multiple priorities
• Strong customer service mindset
• Interest in learning and applying AI and innovative tools to improve efficiency

Additional Details

• Contract-to-hire opportunity
• Collaborative and professional team environment
• Opportunity to support leadership and key business initiatives

Interested in learning more?

Apply directly or send a message to discuss the opportunity.

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