Job Description

Schedule: Monday - Thursday from 1 PM - 5 PM

Summary

Cityview is seeking a dependable, detail-oriented part-time Front Desk Receptionist to join our administrative team. This role serves as the first point of contact for guests and plays a key role in maintaining an organized, welcoming, and well-supported office environment during afternoon hours.

Essential Duties and Responsibilities include but are not limited to the following :

• Greet and check in guests; complete building access forms.
• Provide parking validations as needed; notify administrative team when validations are running low.
• Answer and transfer incoming calls; take and forward messages and voicemails.
• Manage the front desk inbox; forward, sort, and file emails.
• Collect outgoing mail and pick up incoming mail.
• Sort and distribute mail throughout the office.
• Create and print FedEx shipping labels, as needed.
• Coordinate vendor check pickups.
• Maintain coffee and Nespresso machines: empty drip trays and pod trays and refill water tanks as needed.
• Tidy and restock café/kitchen after lunch, including snacks, fridge items, napkins, sodas, and countertop wipe-downs.
• Refill printer paper in copy room.
• Maintain conference rooms after meetings:
• Straighten chairs and clean whiteboards
• Raise window shades and place microphones on chargers
• Update iPads as needed
• Set up rooms in advance of scheduled meetings
• Input info into Concur expense reports for approval by Office Specialist and/or Executive Assistant.
• Gather vendor quotes as requested.
• Run occasional administrative errands within the building.
• Complete supply inventory checklist for the copy room and kitchen.
• Monitor filter schedule and replace filters as needed (Ion water machine, frige, air purifiers).
• Assist in coordinating building repairs and requests.
• Scan and organize archived files as directed.

Qualifications

• Friendly, professional demeanor with strong communication and interpersonal skills.
• Ability to multitask and manage time effectively in a fast-paced office environment.
• Proficiency with basic office technology — email, printing, FedEx portal, and similar tools.
• Prior front desk, receptionist, or administrative experience preferred.
• Dependable, detail-oriented, and proactive.
• No task “too small or big” approach.
• Ability to successfully manage tasks independently and manage expectations.

Physical Requirements

• Work fully onsite in an office environment and use a computer and standard office equipment (e.g. keyboard, mouse, telephone, printer, etc.).
• Frequently remain in a stationary position for extended periods while working at the front desk.
• Frequently communicate with guests and colleagues, including the ability to read, write, and exchange information effectively, both in person and through electronic communications.
• Regularly move about the office to access files, office equipment, and meeting rooms.
• Occasionally lift, carry, push, pull and/or move materials and objects up to 20 pounds or more, with assistance and/or the use of proper equipment.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

EQUAL OPPORTUNITY EMPLOYER

Cityview is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

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