Job Description

Job Title: Office Assistant (Onsite)

Overview:

Seeking a detail-oriented Office Assistant to provide comprehensive administrative support and ensure smooth daily office operations. This role works closely with leadership and office staff to support administrative, operational, and project-related activities.

Key Responsibilities:

• Provide high-level administrative support to office leadership, including schedule management, meeting coordination, and correspondence preparation.
• Support business line leaders and office staff with administrative tasks, including document preparation, reporting, and financial tracking.
• Maintain office reception area, greet guests, and direct calls appropriately.
• Plan, coordinate, and facilitate onsite and offsite meetings, events, and trainings, including catering and conference room setup.
• Assist with proposal preparation, purchase orders, project schedules, budgets, and financial reports.
• Manage travel arrangements and itineraries.
• Prepare and review business documents, reports, presentations, and spreadsheets.
• Maintain office appearance, supply inventory, and equipment.
• Administer office access security and assist with onboarding and offboarding processes.
• Coordinate with building management for maintenance and support overall office operations.
• Perform other duties as assigned while adhering to policies and standards.

Requirements:

• High School Diploma/GED required.
• Minimum 1 year of applicable office/clerical experience.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational, problem-solving, and time management skills.
• Excellent verbal and written communication skills; ability to interact professionally at all levels.
• Ability to exercise discretion and maintain confidentiality.
• Punctual, reliable, and a collaborative team player.

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