Job Description

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for an Office Assistant in the Costa Mesa, CA area. This is an in-office 5 days/week role.

ROLES AND RESPONSIBILITIES:

• Handles facility related duties to keep assigned office running smoothly
• Handles front desk operations, including managing internal and external client interactions
• Handles mail and distribution of all incoming and outgoing packages, documents, etc.
• Prepares and assists with preparation and assembly of reports, presentations and client documents
• Scans and uploads client documents to document management systems or other software applications as directed
• Manages office inventory supplies and coordination of office meals and snacks
• Assists with new hire onboarding and orientation
• Other duties as required

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency in Word, Excel, Adobe – required
• High School diploma, GED or equivalent required
• One (1) year of experience in office services / facilitates or similar position, required
• Proficiency in Microsoft Office Suite, required
• The work associated with this position must be performed on-site at one or more offices
• Strong verbal and written communication skills
• Exhibits poised and polished appearance demonstrating professionalism with client interactions (internal and external)
• Ability to adapt communication style to successfully convey messages and objectives to diverse audiences
• Capacity to successfully multitask while working independently or within a group environment
• Capable of working in a deadline-driven environment with attention to detail
• Works very well under pressure

Winter Park Recruiting is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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