Job Description
Office Manager New York, NY | Full-Time
Salary $105k - $145k + Bonus
Hours 9am - 6pm
Our client, a global investment firm, is seeking an experienced Office Manager to oversee the daily operations of its New York office. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys creating a polished, well-run workplace experience for employees and visitors alike.
The Office Manager will manage other administrative team members in the NY office, play a key role in ensuring smooth office operations, support senior leadership, coordinate logistics, and maintain a welcoming, high-functioning workspace.
Key Responsibilities Office Operations & Workplace Management - Manage day-to-day office operations, including reception, meeting coordination, guest management, and mail/shipping logistics
- Prepare conference rooms and office spaces for internal and external meetings, including catering and audiovisual setup
- Maintain office organization, supplies, and equipment while coordinating repairs and facility needs
- Serve as a liaison with building management, vendors, and service providers
- Coordinate deliveries, office access, and building service requests
- Oversee vendor relationships and manage service contracts for the office
- Support office growth by coordinating onboarding logistics for new hires, including workspace and equipment setup
Administrative & Executive Support - Provide administrative support to senior team members, including calendar management and meeting coordination
- Book conference rooms and coordinate in-person and virtual meetings
- Arrange domestic and international travel, including flights, hotels, and transportation
- Prepare travel itineraries and ensure team members are equipped for meetings
- Track business expenses and prepare expense reports
- Assist with document formatting and presentation preparation using Microsoft Office
Events & Team Support - Coordinate internal meetings, team events, and office gatherings
- Assist with conference registrations and networking event logistics
- Maintain office hospitality, including catering, snacks, and office provisions
Qualifications - 5+ years of experience in office management, workplace operations, or business administration
- Experience supporting senior leaders or executive teams in a professional services environment
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- High level of professionalism and strong interpersonal communication skills
- Excellent attention to detail and sound judgment
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Bachelor’s degree or equivalent professional experience preferred
What Our Client Offers Salary Range: $105,000 – $145,000 (depending on experience)
- Competitive compensation and a comprehensive benefits package
- Bonus
- Medical, dental, and vision coverage
- 401K with employer Match
- Very Generous PTO
- A collaborative, team-oriented work environment within a globally connected organization
Interested in learning more? Apply directly on LinkedIn!
- Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!
Job Tags
Full time, Work experience placement, Work at office