Job Description

Job title: Office Manager - 6 Month Contract, Onsite, and Fulltime

Location : Hamilton, NJ

Pay ranges : $25.00 - $30.00/hr

Schedule : Part time time (usually 10+ hours/week)

Assignment length 6 month contract

Role Overview – Office Manager

As an Office Manager, you will serve as the primary point of contact for employees, guests, and candidates, delivering a professional and welcoming front desk experience while ensuring smooth day-to-day office operations.

Key Responsibilities

• Provide a high-quality, professional experience for all visitors and employees
• Manage front desk and support overall office operations and vendor relationships
• Own and manage the Envoy guest management system, ensuring seamless guest and candidate workflows
• Coordinate office events, including Company Days and employee activities
• Respond to employee requests, questions, and concerns in a timely and accurate manner
• Partner with the Onboarding Team to support new hires, including desk setup
• Handle offboarding logistics, including workspace and access removal
• Manage access control systems (keycards, user access updates)
• Coordinate with building management for:
• Keycard requests and employee updates
• Service and maintenance requests
• Communication of building events and announcements
• Distribute approved company merchandise as needed
• Manage incoming mail and packages and notify employees for pickup
• Ensure kitchen areas are stocked by coordinating with snack and beverage vendors
• Support catering logistics for employee lunches (3x per week)
• Perform daily office opening and closing procedures
• Maintain office supplies, including restrooms and printing stations
• Assist with additional administrative and operational tasks as needed

Work Schedule

• Onsite: Monday to Friday
• Hours: 8:00 AM – 5:00 PM

Ideal Candidate Profile

• Able to work independently and take ownership of office operations
• Serves as the main point of contact for employees across the organization
• Highly organized, proactive, and detail-oriented
• Comfortable managing multiple priorities in a fast-paced environment

Required Qualifications

• 2+ years of experience in office coordination, administration, or similar roles
• Strong written, verbal, and interpersonal communication skills
• Excellent organizational and project management abilities
• Proactive, adaptable, and resourceful mindset
• Ability to collaborate effectively with cross-functional teams
• Basic IT knowledge is a plus

Key Skills

• Punctuality and reliability
• Experience with Slack and familiarity with AI tools
• Strong stakeholder management skills
• Previous office management experience preferred

Additional Details

• Business Driver: Backfill (current employee’s last day is April 10)
• Conversion Likelihood: Very unlikely

Job Tags

Similar Jobs