Job Description

Be a key part of a team that keeps the business moving.

We are looking for a polished, highly organized, and proactive Administrative Assistant to join our growing subcontractor company . This is more than a traditional administrative role — it is an opportunity for someone who takes pride in being dependable, detail-oriented, and instrumental in supporting the day-to-day functions that help a company run at a high level.

In this role, you will provide essential support across administration, HR, and payroll , while partnering closely with office staff, field employees, supervisors, and leadership. We are seeking someone who thrives in a fast-paced environment, communicates professionally, handles confidential information with care, and brings a strong sense of ownership to their work.

If you enjoy creating order, staying one step ahead, and being a trusted support partner to a busy team, we would love to hear from you.

What You’ll Do

• Provide day-to-day administrative support to leadership and internal teams
• Manage incoming calls, emails, and general office communication in a professional and timely manner
• Prepare letters, reports, spreadsheets, forms, and other business documents
• Maintain accurate and organized digital and paper filing systems
• Assist with scheduling meetings, interviews, and appointments
• Support onboarding activities, including preparing new hire paperwork and maintaining personnel files
• Assist with employee record updates, HR documentation, and policy acknowledgments
• Help coordinate pre-employment processes such as background checks and onboarding logistics
• Collect, review, and organize employee timesheets for payroll processing
• Assist with payroll data entry and verify supporting documentation for accuracy
• Follow up with supervisors and employees on missing or incomplete timekeeping information
• Handle confidential employee and company information with discretion and professionalism

What We’re Looking For

• C ollege degree preferred
• A recent graduate who has at least 1 year of Administrative Assistant experience
• Prior experience supporting HR and/or payroll is strongly preferred
• Experience in a subcontractor, trades, or similar environment is a plus
• Strong proficiency in Microsoft Office , including Outlook, Word, and Excel
• Excellent communication, organizational, and time management skills
• Strong attention to detail and a high level of accuracy
• Ability to multitask, prioritize effectively, and meet deadlines
• Professional, dependable, and team-oriented
• Comfortable handling sensitive and confidential information

Why Join Us

• Be part of a growing company where your work has real impact
• Gain valuable experience across administration, HR, and payroll
• Work alongside a team that values reliability, initiative, and professionalism
• Join an environment where strong contributors are noticed and trusted
• Opportunity to build your skills and grow with the company

Ready to Join Us?

If you are looking for an opportunity to contribute, grow, and be part of a team that values strong support and follow-through, we encourage you to apply.

Here is an even more branded opener option you could swap in at the top:

At our company, strong teams are built on strong support. We are looking for an Administrative Assistant who brings professionalism, organization, and a can-do mindset to a role that supports the people and processes behind our day-to-day success.

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