Job Description

Please NO recruiters or connection requests as related to this position.

Only applicants who fill out the application will be considered.

NO phone calls or direct messages regarding this position please.

Brook Green USA (A division of the ATS Group) is looking for an enthusiastic team member with experience in meetings/incentives program management who speaks fluent Italian and/or Spanish to join our ever growing team!

Company Description

Brook Green brings over 30 years of experience in managing meetings, incentive travel, conventions, and events. Operating in England, Scotland, Ireland, Monaco, France, and the United States, the company is a trusted leader in delivering high-quality event management solutions. Brook Green is dedicated to creating exceptional experiences and providing innovative approaches to achieving clients' goals in the events industry.

Role Description

The Meetings, Events & Incentives Project Manager will oversee the planning, organization, and execution of events, meetings, and incentive programs. Responsibilities include coordinating event logistics, managing schedules, handling clients and vendors, and ensuring that events are executed on time and within budget. This is a full-time hybrid role located in Hallandale Beach, FL, allowing some flexibility for remote work.

Responsibilities of this position include, but are not limited to:

• Developing proposals for meetings, incentive and leisure groups.
• Responsible for operation of confirmed proposals
• Work closely with accounting team, creating proforma invoices, chasing pending payments based on accounting requests, etc.
• Work closely with hotel team and sourcing team to ensure all files/proposals are free of any issues.
• Supports other team members with project development and operations based on workload.
• Works with Directors of Business Development in various regions to manage any client needs/issues
• Create reports and support weekly meetings as required
• Provide updates and reports to Managing Director as requested
• May be expected to do some travel for site inspections and program operation
• Due to the nature of the position, additional work may be assigned as needed by Managing Director

What does our ideal candidate look like?

• Fluency in English AND Italian or Spanish (professional) is required for this specific position
• Minimum of 3 years of proven experience in working with international groups for meetings, incentives or leisure programs inbound to the USA
• High level proficiency in MS Office programs
• Very detail oriented
• Good knowledge of the key US travel destinations
• Understanding of best practices in meetings/events management

Our philosophy is that we hire the person first and the skills second. While you must be qualified for the role based on the ideal candidate profile above, we look for people who are bringing positive attitudes to our team and are able to work with effectively with others, being supportive of colleagues and overall showing a love and passion for what you do.

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